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RURAL PROPANE LLC
Colcord, OK
CarrierChk vetting signal
No flags raised
Authority, insurance, safety rating, crash records and out-of-service rates checked
FMCSA status: Active & Authorized · DOT 3699042 · MC 1455413
No Safety Rating
Active 4 yrs, 2 mo
Broker Vetting Summary
Key signals from current FMCSA records
Authority
Active
MC-1455413 · Common carrier
Insurance
On File
Sutton Specialty Insurance Co
Safety
Not Rated
6 inspections on record
✓ No risk flags found on authority or insurance records
Vetting notes
- Operating authority active for 4 yrs, 2 mo
- Insurance on file: $4,000,000
- 6 FMCSA inspections on record
Authority & Compliance
Authority, insurance and required filings
Operating Authority
MC1455413
Common Carrier
Insurance on File
SUTTON SPECIALTY INSURANCE CO
BI&PD · $4,000,000 · Policy ISCNN08000000036-00
GUIDEONE MUTUAL INSURANCE COMPANY
BI&PD · $1,000,000 · Policy 62P101036
Required Filings
Liability (BIPD)
$5,000,000
Company Information
Registration, contact and cargo details
FMCSA Registration
DOT Number
3699042
MC Number
MC-1455413
Safety Rating
Not Rated
Operation Classification
Authorized for hire, Private (property)
MCS-150 Filed
February 14, 2026
FMCSA Registration
August 11, 2021
Authority Granted
August 24, 2022
Annual Mileage
106,656 mi (2025)
Contact Information
Address
18786 E 500 Rd, Colcord, OK 74338
Phone
Email
Owner / Officer
Kristen Hardbarger
Officer 2
Denny Hardbarger
Cargo Types
Liquids/GasesOther Cargo
Safety Snapshot
Out-of-service rates, violations and crashes
Safety & Inspection Summary
Total Inspections
6
Driver Inspections
0
Vehicle Inspections
6
Out-of-Service Violations
2
Violations by Category
Vehicle Maintenance7
Unsafe Driving0
Hours of Service0
OOS Rates vs. National Average
Inspection Trend by Year
2026
2025
2024
Violation Rate by Category
Share of roadside inspections in FMCSA's rolling 24-month window that found a violation in each category. The individual violations are listed under each inspection in Inspection Details below. None of this is the basis of the safety rating, which comes from an on-site compliance review.
Vehicle Maintenance
2 of 3 inspections
Unsafe Driving
0 of 3 inspections
Hours of Service
0 of 3 inspections
Driver Fitness
0 of 3 inspections
Controlled Substances
0 of 3 inspections
Fleet & Operating Areas
Observed roadside activity and equipment
Where This Carrier Operates
States where this carrier's roadside inspections were recorded
FewerMore
AR1
KS1
MO1
OK1
Fleet & Equipment (3)
Vehicles identified in this carrier's inspection history. Year, make, model and equipment type are decoded from the VIN.
Power units
~2
of 3 reported to FMCSA
Trailers
~1
seen at inspection
Units on record
| Vehicle | Type | VIN | Inspections | With OOS |
|---|---|---|---|---|
| 2027 Mississippi Tank Company | Tank | 1M9PT9A2XVH355760 | 3 | 1 |
| 2000 Peterbilt 379 | Tractor · Class 8 | 1XP5DB9X7YD510614 | 3 | 1 |
| 2025 International HV607 | Truck · Class 7 | 3HTEJTAN2SN052743 | 1 | — |
A vehicle appearing here was recorded in an inspection — it is not proof the carrier still operates it today.
Inspection Details
Each roadside inspection with its violations
Inspection Records (6)
| Date | Report # | Location | Level | Viol | OOS | Shipper | Unit Type | Make | VIN | License |
|---|---|---|---|---|---|---|---|---|---|---|
| May 5, 2026 | 7310000903 | GENTRY AR | II | — | — | RURAL PROPANE, LLC | Straight Truck |
INTERNATIONAL |
3HTEJTAN2SN052743 |
OK 3KL281 |
| October 16, 2025 | W182009418 | WILLOW SPRINGS MO | II | 1 | 1 | COASTAL ENERGY | Truck Tractor Semi-trailer |
PETERBILT MISSISSIPPI TANK COMPANY |
1XP5DB9X7YD510614 1M9PT9A2XVH355760 |
OK 3HQ268 OK BR9097 |
| 393.51C-BLPW | OOSAir Brake - Low pressure warning device missing/inoperative | Brakes All Others | ||||||||
| April 29, 2025 | T100000287 | US-59/ MONROE ST JAY, OK | II | 1 | — | CARRIER | Truck Tractor Semi-trailer |
PETERBILT MISSISSIPPI TANK COMPANY |
1XP5DB9X7YD510614 1M9PT9A2XVH355760 |
OK 3HQ268 OK BR9097 |
| 393.78A-WS | Washers - Inoperative washing system. | Windshield/ Glass/ Markings | ||||||||
| May 17, 2024 | HP92102894 | COFFEYVILLE, KS | II | 7 | — | CVR SUPPLY & TRADING | Truck Tractor Semi-trailer |
PETERBILT MISSISSIPPI TANK COMPANY |
1XP5DB9X7YD510614 1M9PT9A2XVH355760 |
OK 3HQ268 OK BR9097 |
| 392.2IRP | IRP Apportioned Tag or Registration Violation | |||||||||
| 392.2-SLLEWA1 | State/Local Laws - Excessive weight - 1-2500 lbs over on an axle/axle groups | |||||||||
| 390.21TB | Carrier name and/or USDOT Number not displayed as required | |||||||||
| 393.9 | Inoperable Required Lamp | Clearance Identification Lamps/Other | ||||||||
| 393.9TS | Inoperative turn signal | Lighting | ||||||||
| 393.9BRKLAMP | Inoperative Brake Lamps | Lighting | ||||||||
| 393.11TL | Truck-Tractor lower rear mud flaps retroreflective sheeting / reflex reflective material requirements for vehicles manufactured after July 1997 | Reflective Sheeting | ||||||||
| February 19, 2024 | H900150654 | US 59 @ SH 20 E, OK | II | 2 | — | CVR SUPPLY & TRADING CO | Truck Tractor Semi-trailer |
PETERBILT MISSISSIPPI TANK COMPANY |
1XP5DB9X7YD510614 1M9PT9A2XVH355760 |
OK 3HQ268 OK BR9097 |
| 393.9 | Inoperable Required Lamp | Clearance Identification Lamps/Other | ||||||||
| 107.620B | No copy of US DOT Hazardous Materials Registration Number | |||||||||
| February 14, 2024 | H900150653 | US 59 @ SH 116, OK | II | 1 | 1 | S/A CARRIER | Straight Truck |
INTERNATIONAL |
1HTSDAAN31H394970 |
OK 3HQ279 |
| 173.24B1 | OOSRelease of Hazardous Materials from package | Load Securement - HM | ||||||||
Shippers Seen at Inspections
Shipper names recorded by roadside inspectors over roughly the last three years. Only inspected loads appear, so this is a sample of who the carrier hauls for, not a complete customer list. Names are as entered at the roadside; blanks and placeholders such as “N/A” or “same as carrier” are left out.
| Shipper | Inspections | Most recent |
|---|---|---|
| CVR SUPPLY & TRADING | 2 | May 17, 2024 |
| COASTAL ENERGY | 1 | October 16, 2025 |
History & Filings
Authority, insurance and process-agent records
Authority History
| Date | Status | Type |
|---|---|---|
| August 24, 2022 | GRANTED | Common Carrier |
Insurance & Revocation Filings
| Date | Type | Status |
|---|---|---|
| September 1, 2023 | BI&PD Primary/Excess | On file |
| September 1, 2025 | BI&PD Primary/Excess | On file |
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Data sourced from FMCSA MCMIS via Socrata. Record last updated: November 1, 2026.
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